Please note: The following feature is available as part of Birdie’s Starter, Core, Advanced, Plus, Care Management and Advanced Care Management packages (Also known as Care Management & Rostering, Care Management, Rostering & Finance, Premium, Entry and Essentials) Please get in touch if interested in more information on this feature!
You may need to add a medication schedule that does not occur daily, you can add a medication to repeat when needed without any additional set-up. This ensures that the medication will only be visible on the visit schedule on the days it has been scheduled to be recorded, ensuring that you do not accidentally add it to the wrong visit card.
If you need additional guidance on how to create a daily medication schedule please see this article -How to add a medication schedule for your care recipient
How to create a custom medication schedule
Start by going to the Care recipient's Medication tab and search for the medication.
You will then continue adding the information about this medication such as:
Support needed (administer, assist, prompt)
Type of medication (scheduled, PRN)
The dose
Route of administration
The How often is this medication taken section is where you will select the custom schedule.
Select the Custom option, from here you can choose how many days or weeks the medication will repeat.
If you select weeks you can pick the days of the week you need to add medication, such as Monday, Wednesday, Friday etc. For example, if a medication needs to be taken every day except Wednesday, you can select 'Repeats every 1 week' and uncheck Wednesday to exclude it.
Continue filling out the rest of the information as normal, adding additional notes if needed. Once you are done click confirm instructions and create schedule.
Custom medications and daily frequency
It is currently not possible to select multiple timeframes for a custom medication schedule.
The current workaround would be to schedule the medication separately for each time frame that it is needed. For example, if the medication schedule repeats every 2 days and on the day it is given, it is administered four times the schedule would be:
4 separate medication schedules
Each selecting 1 timeframe
How to assign the medication to a visit card
Once you confirm the medication schedule you will have the opportunity to add it to a visit card straight away, this ensures you do not forget to add it to a visit especially if it repeats weekly.
The medication will only be visible on the visit schedule on the days the medication has been scheduled to be recorded, meaning if you schedule it once a week starting on a Monday, it will only show on the visit plan page on a Monday.
To ensure medication schedules end on the correct date, align the end date with the last day you want the medication listed. For example, if the last dose is on March 14th, set the end date as March 14th to prevent it from showing the following day.
Find the first day of the medication and the visit card it needs to be allocated to. Drag and drop the task into the visit card and select This and following visits in the schedule, click on Save.
How to stop a custom medication schedule
Please note that it isn’t possible to edit a custom medication schedule today as a safeguarding precaution. You will see the below image.
To stop a custom medication:
Ensure the medication schedule does not have an end date
Edit the medication and select Stop medication schedule
Select a stop time (immediately, specific time and date) for this medication ensuring all doses that need to be given are active
Click Stop Medication schedule on the pop-up
